Cookie Policy

 

SYNTHOS AI Strategy Group

Last Updated: October 2025

This Cookie Policy explains how SYNTHOS AI Strategy Group (“SYNTHOS AI,” “we,” “us,” or “our“) uses cookies and similar tracking technologies on our website. This policy should be read alongside our Privacy Policy and Terms of Service.

1. WHAT ARE COOKIES

Cookies are small text files that are stored on your device (computer, tablet, or mobile) when you visit our website. They help us provide you with a better experience by remembering your preferences, analyzing how our website is used, and ensuring essential functions work properly.

2. TYPES OF COOKIES WE USE

2.1 Strictly Necessary Cookies

These cookies are essential for our website to function properly and cannot be disabled. They enable core functionality such as:

  • Security and authentication
  • Remembering your cookie preferences
  • Load balancing and website performance
  • Basic navigation and access to secure areas

Legal Basis: These cookies are necessary for the legitimate operation of our website.

2.2 Analytics Cookies

These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. They allow us to:

  • Count the number of visitors and see how they navigate our site
  • Understand which pages are most popular
  • Identify areas for improvement
  • Monitor website performance

Examples: Google Analytics, website performance monitoring tools

Legal Basis: Legitimate interest in improving our website and user experience.

2.3 Marketing and Advertising Cookies

These cookies are used to deliver relevant content and advertisements. They may:

  • Track your browsing behaviour across our website
  • Remember your preferences for personalized content
  • Measure the effectiveness of our marketing campaigns
  • Provide content relevant to your professional interests

Legal Basis: Your explicit consent, which you can withdraw at any time.

2.4 Functional Cookies

These cookies enhance your experience by remembering your choices and preferences, such as:

  • Language preferences
  • Font size and display settings
  • Previous form submissions
  • Personalized content based on your role or industry

Legal Basis: Legitimate interest in providing a personalized user experience.

3. THIRD-PARTY COOKIES

We work with trusted third-party service providers who may place cookies on your device to help us deliver our services:

3.1 Analytics Providers

  • Google Analytics: Helps us understand website usage and improve user experience
  • Website Performance Tools: Monitor site speed and functionality

3.2 Professional Networks

  • LinkedIn: Professional networking integration and targeted content
  • Social Media Platforms: Social sharing and professional engagement tools

3.3 Communication Tools

  • Email Marketing Platforms: Track engagement with our newsletters and communications
  • CRM Systems: Manage professional relationships and communications

Note: These third-party providers have their own privacy policies and cookie practices. We encourage you to review their policies for more information.

4. COOKIE DURATION

4.1 Session Cookies

These temporary cookies are deleted when you close your browser. They help with:

  • Website navigation during your visit
  • Maintaining security during your session
  • Remembering items in forms

4.2 Persistent Cookies

These cookies remain on your device for a set period or until you delete them. They:

  • Remember your preferences for future visits
  • Provide analytics data over time
  • Enable personalized content and marketing

Typical Duration: Most of our cookies expire within 1-2 years, with some analytics cookies lasting up to 24 months.

5. YOUR COOKIE CHOICES

5.1 Cookie Consent Management

When you first visit our website, you’ll see a cookie banner allowing you to:

  • Accept all cookies
  • Accept only necessary cookies
  • Customize your cookie preferences
  • Review detailed information about each cookie type

5.2 Changing Your Preferences

You can update your cookie preferences at any time by:

  • Clicking the “Cookie Settings” link in our website footer
  • Accessing the cookie preference center
  • Contacting us directly at [privacy@synthosai.com]

5.3 Browser Settings

You can also control cookies through your browser settings:

  • Chrome: Settings > Advanced > Privacy and Security > Cookies
  • Firefox: Preferences > Privacy & Security > Cookies and Site Data
  • Safari: Preferences > Privacy > Cookies and Website Data
  • Edge: Settings > Site permissions > Cookies and site data

Important: Disabling certain cookies may affect website functionality and your user experience.

6. COOKIES WE USE IN DETAIL

Cookie Category

Purpose

Duration

Third Party

Essential

Website functionality, security

Session

No

Analytics

Website performance, usage statistics

24 months

Google Analytics

Marketing

Personalized content, campaign tracking

12 months

Various partners

Functional

User preferences, personalization

12 months

No

7. LEGAL BASIS FOR PROCESSING

Under Canadian privacy law (PIPEDA), we process cookie data based on:

  • Necessary cookies: Legitimate business operation
  • Analytics cookies: Legitimate interest in website improvement
  • Marketing cookies: Your explicit consent
  • Functional cookies: Legitimate interest in user experience

8. DATA SECURITY

We implement appropriate security measures to protect information collected through cookies:

  • Encryption of sensitive cookie data
  • Secure transmission protocols
  • Regular security assessments
  • Limited access to authorized personnel only

9. INTERNATIONAL TRANSFERS

Some of our third-party providers may process cookie data outside of Canada. When this occurs, we ensure:

  • Appropriate data protection safeguards are in place
  • Compliance with Canadian privacy laws
  • Contractual protections for your data
  • Transparency about data transfer practices

10. CHILDREN’S PRIVACY

Our website and services are not directed at children under 18. We do not knowingly collect cookie data from children. If you believe we have collected information from a child, please contact us immediately.

11. UPDATES TO THIS POLICY

We may update this Cookie Policy to reflect:

  • Changes in our cookie practices
  • New technologies or features
  • Legal or regulatory requirements
  • Improvements to user experience

We will notify you of material changes by posting the updated policy on our website and updating the “Last Updated” date.

12. CONTACT US

If you have questions about our use of cookies or this Cookie Policy:

SYNTHOS AI Strategy Group
Privacy Officer
Calgary, Alberta, Canada
Email: info@synthosstrategygroup.com

For complaints about cookie practices, you may contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.